Significant Dates

The field Birth Date displays the Date of Birth as entered during the Hire Process. As a result, the Age of the employee is calculated and displayed. Date of Birth can be changed in the Personal Details window.

This field is populated after the employee is terminated, and thus displays the date of the employee's termination.

This displays the Length of Service from the Hire Date.

This displays the Date of Hire as a result of the Hire process, and represents the date the employee commenced employment.

• This date may be changed if an incorrect date was entered on either the Significant Dates window or the Position window.
• Be aware that changing the value in this field will affect the Effective dated areas of the product, and may imply manual changes if attempting to move the Hire date to a later date than the end of the first existing effective dated record for the employee.

 

If accruing leave for an adjusted service date, the service date must be indicated in the relevant Accrual Method.

Examples where the Adjusted Service Date may be used:

• An employee may have started with the company as a casual employee and then later was employed on a permanent employee basis. Leave accruals would start from the time the employee became permanent.
• An employee may have been terminated and then reinstated.You can choose to accrue leave from the date of reinstatement, rather than from the initial hire date. In this case, you would point the accrual method to the adjusted service date and make the employee's adjusted service date the reinstatement date.

 

The Probation Due Date could be the date the employee is due for review following completion of a probationary period.

This field displays the start date of the employee's period of employment and is printed on the Payment Summary as the start date of the employment period, only if it is after the beginning of the current financial year.

Any date can be specified that represents the start date of the period of employment. This date is reset to July 1st each year as part of the year end process.

This date is automatically populated when one of the following occurs:

• If the employee is new, the Hire Process allocated the Hire Date as the default for this field.
• If the employee has been reinstated, the reinstate date is automatically allocated as the default for this field.
• Reinstatement means the employee was terminated but then rehired with the same employee number.
• The date of re-hire will appear as Hire Date in the new active record of Status A, and earnings related to the previous employment period are held against the Reinstated record of Status R.

 

This displays the last pay calculation date that includes this employee.

This field updates automatically after the Payrun is closed, and prevents the employee from receiving further payments on or before this date.

Example:

This could be the date of the last payrun or, if the employee had been paid three weeks annual leave in advance, this would become the end date of the employee's leave. This date can be used to automatically suppress an employee's auto pay until this date has passed.

User Dates 2 to 4

User Dates 2, 3 and 4 can be used in one of two ways:

1. In a similar way to the User Date 1 - Adjusted Service Date, as an alternative date to the hire date and can be used in leave accruals.
2. As Reference dates for reporting purposes. e.g:

• Late pay review date
• Next pay review date
• Retirement date etc.

 

User Dates 5 to 7

User Dates 5, 6 and 7 can only be used for reference and reporting purposes.

If the employee has been transferred, this field will show the date that the transfer became effective.

Input whether the employee is on Unpaid Leave:

• Select 'Y' if this employee is currently on Unpaid Leave.
• Select 'N' if this employee is not on any Unpaid Leave.

Note: Entering details in this field does not prevent payment wages or accrual of leave.

This is the date the employee is expected to return from unpaid leave.

• This date is highlighted if the unpaid leave is set to Y.